Trusted by 300+ brands, locally and nationally
How it works
Your first quarter: audit, build, train, measure.
The audit in the first 3 weeks. The first automation live in month 2, beside the old way until it earns trust. By month 3 the team is trained and the report shows the hours coming back.
You see spend, cost per lead, return on ad spend and revenue from your CRM in AllNow, compared with month 1, and which creative sold.
Step 01 · Weeks 1 to 3
The AI Audit
We watch how the work happens, map the workflows, and score them for hours saved. Ends in the roadmap, agreed with you.
Step 02 · Weeks 4 to 8
First automations built
The 2 or 3 fastest-payback workflows, built into your existing systems and tested beside the old way on real work.
Step 03 · Month 2 to 3
Team trained, rules set
The people whose work changes learn it on their own tasks. Data rules and approval steps written and signed off.
Step 04 · Month 3 onward
Measured and extended
Hours back and response times in AllNow against the baseline. The next roadmap items built as the first ones hold.
AI automation, by department
The work worth automating is hiding in plain sight.
Admin, customer response, marketing and reporting: the AI Audit scores each of yours. And because automating a broken workflow just scales the mess, the roadmap sometimes says fix first, automate second.
Your free AI Roadmap
See where AI saves you time, in one written plan.
The free audit ends in your AI Roadmap: how to implement AI to save time, cut costs and add capability. Yours whether or not we build it.
- What we found. Your workflows scored for the hours and errors they cost.
- What to build first. Fastest payback first, so early savings fund the rest.
- The tools, chosen. Your existing systems first. We resell nothing.
- Safety and rules. What AI may see and send, and who approves, in writing.
- What we measure. Hours back and response times, monthly in AllNow.
- Week 1 to 3Audit
- Page 4What we found
- Page 7Build order
- Page 10Tools and rules
- Page 12Measures and baseline
Built from a 2 to 3 week audit of your workflows.
Sound familiar?
Does one of these sound like you?
Every one of these has a sensible first move, and the free AI Audit tells you what yours is.
"Everyone says use AI. Nobody says where."
"We tried ChatGPT. It didn't stick."
"Admin is eating the team alive."
"It worked in the demo. Not on our data."
"The board wants an AI answer."
We took our own advice
We didn't buy an AI platform. We built one.
The fastest way to judge an AI consultant is to ask what they have automated in their own business. Ours saves 25 hours every month on internal reporting alone.
THE PROBLEM
Client data stuck in 6 tools that never talked
Our own clients' data lived in Search Console, Analytics, ad platforms and CRMs. Assembling a monthly report took hours per client.
THE BUILD
We built AllNow
An AI insights and automation platform that pulls every channel into one place and writes the plain-English note itself.
THE PROOF
Run on us first
Every Q client report now ships from AllNow. The hours we saved are the same hours the audit finds in your business.
THE POINT
Now it works for clients
AllNow dashboards come with every Q engagement, and the same team builds custom automations on your systems.
How we'd work together
We build it for you, or teach your team to.
Both start with the AI Audit. Most businesses end up doing some of each.
Audit, build, run
Most clientsThe AI Audit finds the hours, we build the automations into your existing systems, train the people who will use them, and stay on to measure and extend. You approve everything that touches a customer.
- The free AI Audit and a written roadmap
- Automations built and integrated by the Q team
- Your team trained on what we build
- Results measured in AllNow against the audit baseline
Best for businesses that want the outcome without running an AI project themselves.
Training and enablement
For teamsYour people learn to use AI properly on your actual work: hands-on sessions built around your workflows and your data rules, not generic prompt tips. We set the guardrails with you and leave the capability behind.
- Workshops built on your real workflows
- A written data and usage policy your team helped shape
- Templates and prompts for the work they actually do
- A follow-up session once habits have formed
Best for businesses that want capability in-house, with someone senior to call.
Also part of every engagement
The unglamorous work that makes AI safe to rely on.
Guardrails and governance
Data handling that respects the Privacy Act, approval steps on anything customer-facing, and a register of what runs where. The boring layer that makes the fast layer safe.
Measured in AllNow
Hours back, response times and error rates against the audit baseline, with a plain-English note each month on what changed and why.
Extended each quarter
Once the first automations hold, the next roadmap items get built. A senior strategist reviews the system quarterly and retires anything not earning its place.
Named owner for AI
Someone at your business who owns AI the way someone owns safety. Not a committee; a name. Without one, every tool drifts.
A written rule on data
What client and staff information may go into which tools. If your team is pasting customer details into free chatbots, that is the first thing to fix.
Workflows anyone can describe
If nobody can say how a quote actually gets out the door, an automation can't follow it either. The audit maps this with you.
A human on every send
Anything that reaches a customer gets approved by a person until it has earned trust. Automation first, autonomy later.
A number you're watching
Hours back, response time, error rate. If nothing is being measured, nobody will know whether the AI worked.
Who does the work
The people who automated their own agency will automate your business.
Led by Josh, who built AllNow. Operators who run a business on these systems rather than just technicians, all in Sydney.
Ben PoutSoftware Designer & DeveloperBuilds the automations and the software behind AllNow.
Jake OxleyHead of WebOwns how AI work lands in your site, with 10 years of Webflow builds behind him.
Dylan MagriSenior Web Developer & DesignerIntegrations, CRM wiring and the front end of every build.- Stephanie CroucherAccount ManagementKeeps the plan, the specialists and you in the same conversation.
Under the same roof
The advice comes from a business that runs on it.
AI drafts our reports, routes our enquiries and assembles our client dashboards. What we recommend for your business is what already runs in ours.
Google reviews
What our clients say
on Google.
225+ 5 star reviews
Verified Google Business Profile
As seen in
Highly recommend Q Agency. They set up the branding for our small business and managed to execute our vision perfectly. They take the time to really listen to what you are after and have excellent attention to detail. We would be lost without their team.
Q Agency understood the reason why we exist and as a marketing agency is helping us get the messaging across. High five to Cassandra and Michael, they and the agency really care.
We are extremely pleased with the work done on our website. The team demonstrated professionalism and expertise throughout the process, we could not be happier with the outcome.
Josh and the team are very professional, friendly, and work hard to ensure you are happy and get exactly what you are after. Very happy with the website Q Agency delivered and will continue to use their five star service.
Consistently blown away by the speed, quality and cost-efficiency of the team at Q Agency. They have levelled up the humii website 10x since we started with them and we're stoked with the outcome.
I can't tell you the impact that working with Q Agency has had on my business. They don't just do marketing, they become part of your business, understanding your goals and driving real results.
Exceptional team to work with. We have used their services for web design, SEO and email marketing so far and the quality of work has been great and timely.
Steph has been awesome to work with on our Google Ads. Super professional, transparent, and actually delivers results. She genuinely cares about the business and always keeps me in the loop.
Q helped us upgrade our website, developing best practice UX and UI for better user journeys and to drive lead volume. They care about our results and know the right levers to pull to get us the outcomes we need.
Steph and the team at Q Agency are amazing to work with. Excellent communication and very helpful from start to finish, and delivered our project to a high standard.
Came to Q for a Shopify refresh and they absolutely delivered. The new website is faster, cleaner, and way easier for customers to use.
The head of digital at Q Agency has legitimately been the best to work with. Actively tries to grow our business and gives common sense advice rather than marketing jargon.
It has been great to work with the team at Q Agency. Smooth and fast process, we love our new website.
Our paid ads are performing better than ever, and communication has been clear and proactive throughout. Highly recommend them for anyone wanting real results from their ad spend.
The SEO team were amazing to work with and took the time to understand me and my business. I have already had great feedback about the new website and just could not be happier.
Q Agency and Steph have been excellent to work with. Steph has been very knowledgeable, understanding and thorough in assisting with our new website build.
Could not ask for anything more from this incredible company. They come to you with innovation, commitment and consistency. Their knowledge and implementation is helping me to scale my business beyond what I ever thought would be possible.
The team went above and beyond to understand our business goals and create a digital marketing strategy that truly delivered results.
Highly recommended, very professional.
Thanks for the dedicated and tailored work to create exactly what we were after.
Michael and his team have been excellent in design and support throughout our project. They understood exactly what we wanted, and nailed it.
Michael and his team have been excellent in design and support throughout our project. They understood exactly what we wanted, and nailed it.
Thanks for the dedicated and tailored work to create exactly what we were after.
Highly recommended, very professional.
The team went above and beyond to understand our business goals and create a digital marketing strategy that truly delivered results.
Could not ask for anything more from this incredible company. They come to you with innovation, commitment and consistency. Their knowledge and implementation is helping me to scale my business beyond what I ever thought would be possible.
Q Agency and Steph have been excellent to work with. Steph has been very knowledgeable, understanding and thorough in assisting with our new website build.
The SEO team were amazing to work with and took the time to understand me and my business. I have already had great feedback about the new website and just could not be happier.
Our paid ads are performing better than ever, and communication has been clear and proactive throughout. Highly recommend them for anyone wanting real results from their ad spend.
It has been great to work with the team at Q Agency. Smooth and fast process, we love our new website.
The head of digital at Q Agency has legitimately been the best to work with. Actively tries to grow our business and gives common sense advice rather than marketing jargon.
Came to Q for a Shopify refresh and they absolutely delivered. The new website is faster, cleaner, and way easier for customers to use.
Steph and the team at Q Agency are amazing to work with. Excellent communication and very helpful from start to finish, and delivered our project to a high standard.
Q helped us upgrade our website, developing best practice UX and UI for better user journeys and to drive lead volume. They care about our results and know the right levers to pull to get us the outcomes we need.
Steph has been awesome to work with on our Google Ads. Super professional, transparent, and actually delivers results. She genuinely cares about the business and always keeps me in the loop.
Exceptional team to work with. We have used their services for web design, SEO and email marketing so far and the quality of work has been great and timely.
I can't tell you the impact that working with Q Agency has had on my business. They don't just do marketing, they become part of your business, understanding your goals and driving real results.
Consistently blown away by the speed, quality and cost-efficiency of the team at Q Agency. They have levelled up the humii website 10x since we started with them and we're stoked with the outcome.
Josh and the team are very professional, friendly, and work hard to ensure you are happy and get exactly what you are after. Very happy with the website Q Agency delivered and will continue to use their five star service.
We are extremely pleased with the work done on our website. The team demonstrated professionalism and expertise throughout the process, we could not be happier with the outcome.
Q Agency understood the reason why we exist and as a marketing agency is helping us get the messaging across. High five to Cassandra and Michael, they and the agency really care.
Highly recommend Q Agency. They set up the branding for our small business and managed to execute our vision perfectly. They take the time to really listen to what you are after and have excellent attention to detail. We would be lost without their team.
AI consulting, Sydney
AI consultancy for Sydney and Australia.
Q Agency provides AI consulting from Sydney to businesses across Australia: trades and home services, hospitality groups, professional services firms, health practices, online stores and B2B companies. The work is practical rather than theoretical: finding the hours your team spends on work a machine should do, building the automations into the systems you already run, training your people, and measuring the result.
AI consulting, done properly, starts with an audit rather than a tool. Ours maps how the work actually happens, scores each workflow for the hours and errors it costs, chooses tools without reseller bias, and writes the data and approval rules before anything runs. Then we build: quote follow-ups that go out in minutes, invoice and job admin that stops being re-typed, enquiries routed with history attached, reports assembled overnight. Everything is tested beside the old way until it earns trust, and anything that reaches a customer keeps a human approval until you say otherwise.
We hold an unusual credential for an agency this size: we built the business operating system we built. AllNow assembles every Q client's marketing data and writes the monthly note in plain English, and the same team that built it builds on your systems. We use AI daily across our own operations, so the advice has been road-tested on us first. Every engagement starts with a free AI Audit: a clear view of the hours worth automating and what we would build first.
Faqs
Questions we get about AI consulting.
Straight answers. If yours is not here, ask on the call.
What does an AI consultant actually do?
Finds where AI genuinely saves your business time or money, chooses the tools, builds the automations, trains your team and measures the result. The useful ones build; the rest hand you a deck.
What is the AI Audit?
Over 2 to 3 weeks we map how your work actually happens, score each workflow for the hours and errors it costs, and write a roadmap: what to automate first, with which tools, under what rules. It's free, and it's yours whether or not we build.
How much does AI consulting cost?
It depends on what the roadmap calls for. We scope it with you after the free AI Audit.
Is our data safe? What about the Privacy Act?
The rules are written before anything runs: which tools may see which data, what may leave your systems, who approves customer-facing output. We work within the Australian Privacy Principles and the Voluntary AI Safety Standard, and the register of what runs where is yours.
Will this replace our staff?
The businesses we work with automate the re-typing and the chasing so the same people handle more work, faster. What you do with the found hours is a business decision; our job is giving them back.
We already tried ChatGPT and it did not stick. Why would this?
Tools don't change workflows; systems do. We build automation into the software your team already uses, so nobody has to remember to open anything, and we train people on their own tasks rather than generic examples.
What kinds of automations do you build?
Quote and enquiry follow-up, invoice and job admin between systems, document drafting, customer response routing, and reporting assembled overnight. The audit tells you which of these your business should start with.
Which AI tools do you use?
The ones that fit your systems and your data rules. We resell nothing, so there's no bias toward a platform. Where nothing off the shelf fits, we build custom, the way we built AllNow.
How long until we see results?
The first automation is usually live in month 2, running beside the old way until it earns trust. By month 3 the report shows hours back against the audit baseline.
Do you do AI training for teams?
Yes, hands-on and built on your real workflows and data rules rather than generic prompt tips. It can stand alone or run alongside a build.
What is AllNow?
The bespoke business operating system built by Q Agency: one place to oversee your numbers, your knowledge and your market, then act through AI agents that plug into the tools you already run. It assembles marketing and business data into one dashboard and writes the monthly note in plain English. Q clients report through it, and it is the proof we build what we recommend.
225+ Google reviews
Let's talk
Book a call with a specialist.
A senior strategist asks the right questions and maps out the plan we would execute to grow your business.
